Security access cards

Security access cards – how to apply

Both students and staff are eligible for security access cards, which provide them with after-hours access to nominated RMIT buildings.

• Application process for new students
• Reissuing access for returning students
• Application process for new staff
• Application process for sessional teaching staff and visitors
• Change of access
• Lost or stolen cards

Application process for new students

All new students are issued with a student card, which can be obtained from the Hub. The student card can also be programmed to enable students after-hours access to buildings and facilities in which they are undertaking their field of study.

1. Students must complete a Security Access Card Request form (PDF 44kb 1p). A hard copy of the form can also be obtained from the Hub.
2. The student must ensure that the form is signed off by the staff member in the School in which they are studying, who has the authority to endorse the applicant’s requested after-hours access to nominated buildings. Students should go to their School reception to find out who is responsible for signing off their Security Access Card Request form.
3. The staff member who authorises the student’s application for after-hours’ access will forward the completed Security Access Card Request Form to RMIT Security. Forms can be scanned and emailed to RMIT Security at RMITSecurityAccessRequest@rmit.edu.au.
4. Students will be notified by RMIT Security via their student email account when their student card has been activated for after-hours’ access. Students should expect to receive notification within five days of RMIT Security receiving the application.
5. If students do not receive notification within five days, they should contact RMIT Security to check on the progress of their application.
6. Students’ after-hour access on their student cards is activated for a period of 12 months.

Reissuing of access for returning students

Re-enrolling students can have the after-hours access on their student cards reinstated for the forthcoming academic year.

Students should request the reinstatement of their after-hours access at their School.

Application process for new staff

1. All new staff must complete and lodge the Security Access Card Request Form (PDF 44kb 1p) at RMIT Security. View Security locations on RMIT’s campuses. Staff must also ensure that their applications are signed off by the staff member who has authority to endorse a request for after-hours access.

2. When staff lodge their completed and authorised form with RMIT Security, they will have their photograph taken for their staff/access card.

3. Staff will be notified by RMIT Security via email when their staff/access card is ready for collection. Staff should expect to receive notification within five days of RMIT Security receiving the application.

4. If staff do not receive notification within five days, they should contact RMIT Security to check on the progress of the application.

Application process for sessional teaching staff and visitors

Sessional teaching staff and visitors are also eligible for an after-hours access card.

1. Sessional staff and visiting staff to RMIT University are required to fill out a Security Access Card Request Form (PDF 44kb 1p).

2. Sessional staff and visitors must ensure that the form is signed off by the staff member in the School in which they are teaching or studying, who has the authority to endorse the applicant’s requested after-hours access to nominated buildings.

3. The staff member who authorises sessional staff members’ and visitors’ applications for after-hours’ access will forward the completed Security Access Card Request form to RMIT Security.

4. Sessional staff and visitors will be notified by RMIT Security via email when their staff/access card is ready for collection. Sessional staff and visitors should expect to receive notification within five days of RMIT Security receiving the application.

5. If staff do not receive notification within five days, they should contact RMIT Security to check on the progress of their application.

Change of access

Staff who are transferring to another area of RMIT – either in a new role or as part of a relocation – should fill out another Security Access Card Request form and have it signed off by the staff member with authority to endorse after-hours’ access to nominated buildings.

The staff member who authorises sessional staff members’ and visitors’ applications for after-hours’ access will forward the completed Security Access Card Request form to RMIT Security.

Lost or stolen cards

Staff, students or visitors who lose their security access card or have it stolen must report the loss or theft to the Security Control Centre on the relevant campus as a matter of urgency. RMIT Security will immediately deactivate the card

Students are required to replace their lost student card with after-hours access. A new card can be reissued at any one of the University’s Hubs. Students will incur a $20.00 replacement fee for lost cards.

Students whose cards are stolen will have their security access card replaced free of charge upon presentation of a Police report.

Rules of use for after-hours access cards

• Transferability of cards
• Unauthorised use of cards

Transferability of cards

After-hours access cards are not transferable from person to person. If Security finds a person to be in possession of an unauthorised access card, they will immediately confiscate and deactivate the card.

Staff or students who are caught sharing their after-hours access cards with others will forfeit use of their card for one week.

Staff or students who are caught sharing their after-hours access cards a second time will forfeit use of their card for between two weeks to one month.

The owner of the confiscated card must then apply through his/her Head of Division or School to reactivate the card.

Staff or students who are caught sharing their after-hours access cards a third time will permanently forfeit their card.

Unauthorised use of cards

Any person found to be using or attempting to use a card in an unauthorised manner, will have the card confiscated and deactivated.

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