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Bundoora Campus Advisory Committee

Aim

The role of the Bundoora Campus Advisory Committee (BCAC) will be to provide advice to Bundoora Campus Manager taking input from appropriate teaching and research groups to develop and implement a management plan for the Bundoora campus. The committee will advise and make recommendations to the Bundoora Campus Manager on the coordination and management of the campus operations in accordance with the University’s Strategic, Business and Infrastructure Plans.

Outcomes

  • Strategic utilization of space and input to development of new space and buildings
  • Strategic positioning of the Bundoora campus for students, research, industry and the community

Committee practices

Functions

a) The BCAC is an Advisory Committee to the Bundoora Campus Manager.

b) The BCAC shall be responsible for reviewing the operational and strategic planning for the Bundoora campus (East and West). It will make recommendations to the campus manager, concerning:

  • space allocation and reallocation on the campus;
  • additional space needs for the campus;
  • prioritization of capital projects and minor works;
  • strategies to ensure that the campus is provided with suitable services for students, research industry and the community;
  • strategies to improve compliance with facilities related OH&S issues

c) The chair of the committee shall have executive power to make decisions in an emergency to resolve a problem if required.

Membership

a) The membership of the Advisory Committee shall be:

  • Bundoora Campus Manager
  • Heads of Schools represented on the Bundoora campus
  • Head of Bundoora Research Institutes
  • PVC R&I or nominee
  • PVC Students or nominee
  • Executive Director (Property Services) or nominee
  • Director RMIT Library or nominee

b) The Chair shall be the Bundoora Campus Manager

c) The Deputy Chair of the Advisory Committee will be appointed by the Bundoora Campus manager.

d) The Chair has the authority to co-opt members to assist with deliberations on specific matters

e) If any member of the Advisory Committee is unable to fulfil their duty of membership for a period greater than three months, they should inform the Chair of this and the PVC SET shall nominate a replacement for that period, if the alternate is also unavailable.

f) The SET College will provide secretarial support for the BCAC Advisory Committee this will be coordinated by the Project Manager (Property & Planning)

Underlying principles for recommendations: These will be developed by the committee (Principles may relate to the following: co-location of staff in Schools; co-location of postgraduate students to best meet strategic needs of Schools; space allocation to support School disciplines and changes in student and research profile; adherence to University policy; improved utilization of space for teaching and research; co-location of T&L activities to enhance quality T&L outcomes)

Member engagement and participation

Every member applies to their work on the committee a valued range of skills, knowledge, and experience and contributes representative views.

Each member’s skills, knowledge and experience are applied to ensure committee advice and monitoring follows due process

Members know each other and work together on the basis of trust

Members use their sound understanding of policy to ensure they are adequately prepared to represent the views of their constituents at the committee and to reflect back committee decisions to constituents

Meetings

a) Meetings of the Advisory Committee shall normally be held quarterly

b) Additional meetings of the Advisory Committee may be called where necessary to enable the committee to fulfill its responsibilities.

c) Five working days notice in writing will be given of a forthcoming meeting. Such notice should include the time, date, place, agenda and papers for the meeting.

d) Minutes of the meeting shall be taken and circulated to all members within 5 working days

e) At least 3 forums will be run annually to inform staff on the campus about planning outcomes as a consequence of the BCAC meetings

Review and Improvement

a) The Chair will report as necessary to the VCE

b) The BCAC Advisory Committee’s Terms of Reference will reviewed after 12 months of operation and then on a biannual basis.